And, it shows you what happened to the text to reach that point. In "Final Showing Markup" insertions show in the text and the deletion shows in balloons. When you choose "Final" from the Reviewing toolbar, you can't see any of the changes. You see only what the final document will look like, with tracked changes hidden.
In Figure 6, the two revisions remain in the document. The tracked changes are there; using Final view, we just can't see them. You can switch back and forth between Final Showing Markup and Final to see the document with or without displaying the tracked changes.
Figure 6: Showing the Final version. You just see the final text, even though the document contains two tracked changes. To distinguish between reviewers also called authors , you can tell Word to display each reviewer's markup in a different colour. Choose the "By Author" colour Figure 7. Figure 8 displays two authors' revisions in different colours.
The "red" author inserted 'dark', deleted 'jumps' and inserted 'hops'. The "blue" author deleted 'lazy' and inserted 'friendly'. You can use this to your advantage. If you want to give someone feedback on a document, you can distinguish serious proposals about the content from relatively minor changes to formatting. Accept Change - Displays a drop-down allowing you to accept changes. Reject Change - Displays a drop-down allowing you to reject or delete changes.
Insert Comment - Inserts a comment at the current position. Highlight - Applies highlighting to selected parts of the document text, tables, objects etc. This is a toggle.
Track Changes - Toggles track changes in the active document. Reviewing Pane - Toggles the displays of the Reviewing Pane at the bottom of the application window. Show Drop-Down Final - Displays the final document showing you what was there previously. All Rights Reserved. Display for Review Combo Box - This allows you to change how the document is displayed by selecting different views. They allow you, in turn, to locate, accept, and delete changes already in your document.
This category consists of a single tool that is used to control comments in your document. The default is to insert a comment, but you can choose what is done with comments by clicking on the down-arrow beside the tool.
Track Changes Control. This single-tool category allows you to turn Word's Track Changes feature on and off entirely. Reviewing Pane. This final single-tool category allows you to display or hide the Reviewing pane at the bottom of the screen.
This pane lets you know additional information about each change tracked by Word. Author Bio. Data Source File in Word The security features introduced in Word resulted in a change in the dialog boxes you see when opening mail-merge Discover More. Sorting Tabular Tables Some people like to format simple tables using tabs instead of using Word's table editor.
Getting Rid of Variant Styles If you use the Styles task pane, you may have noticed that it can list more than just styles. More WordTips menu. Auto Creation of an Acronym List If you use a lot of acronyms in your documents, you may want a quick way to compile those acronyms and their definitions Hide my email address. This Site. The horizontal pane will appear at the below your document. I actually like this pane. I can understand how it can be seen as too much information for some people.
It does provide data on the revisions that have been made so it is good to know that it is available if you need it. To turn off the reviewing pane, just click the Reviewing Pane drop-down list and select the same pane that you have showing and it will toggle off. Before you turn off the feature, you will want to Accept or Reject the changes that have been made by using those buttons in the Changes group on the Review tab.
Then, you can go to the Review tab and click the Track Changes button. You can also right-click the Status bar and select Track Changes to turn off that feature.
One of the things that has caught me once before is sending out a document without turning off the tracked revisions. Once the recipient opened the document, and turned on their option to track their changes, they could see ALL of the revisions and strikeouts.
Go to File, Options, and Trust Center. Click on Trust Center Settings button on the right. Then choose the Privacy Settings category on the left. Group Editing and Review in Word Documents When working with a Word document, groups often need to review and make editing changes. Turn on Tracking To turn on tracking, open the Word file and go to the Review tab. Figure 1.
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